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FORESTHILL FRIENDS OF THE LIBRARY

SPECIAL MEETING, SEPTEMBER 21, 2017

FORESTHILL LIBRARY COMMUNITY ROOM

DRAFT MINUTES FOR APPROVAL AT NOVEMBER 9 MEETING

Meeting called to order 2:05pm- Present were: Sharon Ross, KW Rice, Tyler Harkness, Sally D’ Aragon, Sandy Simester, Cathy Gerber, Kate Burger, Sally Drone, Margaret Venturini, and Robin Guthrie.

The special meeting was called to address three issues:

BUDGET- Further clarification of the proposed 2017/2018 budget was requested. Sharon brought the 2016/2017 budget as a reference and explained the history of prior budgets. KW stated he likes what the treasurer is doing but has concerns that we show more funds going out than being taken in. Sharon showed that the final balance continues to grow, but the Friends if the Library members wish to have the flexibility to donate funds to causes they find important. Sally D’Aragon, treasurer, distributed the current proposed budget and explained they are a snapshot guideline that gets adjusted as real expenses occur. After discussion, it was decided that Sally can show a transfer of funds from savings to balance with proposed funds going out for donations so that total expenses and total income balances match.

Robin added that she ordered bags and first grade read books, as per prior approval, for $300, which is a current line item.

Sally will distribute an updated proposed budget. Cathy moved to approve the budget and Sally Drone seconded. All voted in favor of approving the proposed 2017/2018 budget.

MEMBERSHIP- Kate passed around her Friends of the Library membership card. New cards will be laminated and sent to patrons with a note card. She has already purchased the stationary and stamps and stated it’s her contribution to the FFOL. The perks of being a member are printed on the back of the card. She will send